Chapter 4: The Missing Controller

At 2:14 a.m., my name appeared in the account activity report.
It was still there when Rachel closed the file. The specialist had made a preserved copy, and my message from my mother’s kitchen put me two hundred miles from Adrian’s office that night. Neither fact told us who had used the login.
Rachel turned her notebook toward me. She had written three questions beneath the timestamp: Which machine? How was the login made? What happened next?
“The report doesn’t answer any of these,” she said. “I’m asking the firm and its system provider to preserve the original records. I’m also asking about the approval field on that payment.”
“Adrian controls the firm.”
“He doesn’t control the provider’s records. But we still have to obtain them properly, and what they show may be less clear than we want.”
I looked at my initials on the invoice copy. The first time I saw them, I had felt accused. Now I was angry at how little I could say in response.
“We need the people who handled the invoices,” Rachel said. “Who would know how an approval got entered?”
“Tessa Reed. She’s the controller.”
I had met Tessa during Adrian’s first audit, when we had spent three nights matching receipts to entries everyone else had already called settled. She was careful about the difference between a missing document and a missing transaction. I trusted her to remember it now.
“She asked questions about these bills,” I said.
“When?”
“During my review, six weeks ago. She asked whether I’d seen any descriptions beyond what was on the invoices. I hadn’t. She said she was trying to find the supporting approvals.”
“Did she tell you she couldn’t find them?”
“No. I asked Adrian about the bills in writing before she and I spoke again.”
Rachel underlined Tessa’s name.
“Don’t contact her through the company system,” she said. “And don’t ask her to send you records. Would she speak to me?”
“I can ask if she’s willing.”
My phone lit up with a message from Adrian. Can we talk without Marcus deciding what this means?
I turned the screen facedown. Marcus did not get to decide what my marriage meant. Adrian had made that clear enough at the hotel.
Rachel noticed but did not ask to see the message.
“Marcus is coming by at noon,” she said. “I invited him to describe what he knows about the charity’s review process. You don’t have to be here.”
“I want to hear it.”
“Then I want both of you to be precise. Especially about what he suspected before last night.”
Marcus arrived carrying a folded umbrella and an envelope. Without his coat, he looked more tired than he had sounded on the phone. He sat across from me but spoke first to Rachel.
“I understand Claire has her own counsel. I’m not here to make a joint plan for her.”
“Good,” Rachel said. “Tell us your role at the charity.”
“I’m a donor observer. I can attend certain meetings and receive reports, but I don’t vote. I can raise a question. I can’t order anyone to produce records.”
He took a printed email from the envelope and slid it toward Rachel, not me.
“I asked about consulting expenses last month. The descriptions seemed broad, and I wanted to know what services the charity had received.”
Rachel read the page. I could see a date at the top, earlier than my hotel photographs.
“What answer did you get?” she asked.
“That the services fell under Serena’s office and would be described in the annual report.”
“Did you follow up?”
“No.”
Rachel set the email down.
Marcus clasped his hands so tightly that the skin over his knuckles went pale.
“I told myself I needed something stronger before I pushed. Serena was going to say I was interfering because of our marriage.”
“You could have asked for the service records anyway,” I said.
“Yes.”
“You told me you were waiting for proof of the affair to open the last door. The charity was paying those bills while you waited.”
He looked at me then. He did not offer an excuse.
“I know.”
The room held the ordinary noises of Rachel’s office: a printer starting down the hall, rain ticking against the window. I had sent Marcus the photographs because he deserved to know what his wife was doing. I had not understood that he was ready to use them to make people listen to a question he should have kept asking on its own.
“Those are separate things,” I said. “I saw Adrian kiss Serena. That proves they lied to us. It doesn’t prove what happened to the money.”
“I knew you’d say that.”
“Then why did you make me part of your plan without telling me?”
“I shouldn’t have.”
He kept his eyes on the printed email.
“When I saw the pictures, I thought I finally had a reason no one could brush aside. I wasn’t thinking about what that would cost you.”
Rachel waited until I had a chance to answer. I could not tell Marcus it was all right. It wasn’t. But I could tell him what I needed now.
“If you submit a concern to the charity, submit the bills and your questions,” I said. “Not my photographs.”
“I will.”
“And say when you first asked.”
“I will say when I asked and that I didn’t follow up.”
Rachel asked him to give her a copy of the full correspondence, including any answer, before she relied on the printed page. Marcus agreed. She also asked whether he knew who had approved the payments. He said he did not.
“I’ve seen summaries,” he said. “Not the underlying approvals.”
No one in that room knew who had entered my initials. The email established only that Marcus had asked a question before the hotel and let the answer stand.
After he left, I sat with Rachel while she drafted a short message to the firm’s counsel requesting preservation of account activity, approval histories, and related communications. She showed me the language. It did not accuse a named employee of using my credentials.
“Will Adrian see it?” I asked.
“Probably. We should act as if he will.”
My stomach tightened, though Adrian already knew I had questioned the invoices. The difference was that he did not know which records I had kept or what the specialist had preserved.
“We’re not giving him my archive?”
“No. This is a preservation request, not a tour of your files.”
I found Tessa’s personal number in an old group text from the audit team. Before sending anything, I reread our last exchange. Months earlier, she had thanked me for checking a discrepancy that turned out to be an ordinary billing delay. She had been relieved, not disappointed, to find the explanation.
I wrote: Tessa, it’s Claire. I have questions about some invoices from my earlier review. My attorney would like to speak with you if you’re willing. I’m not asking you to send me records. Could I give her your number?
I read it twice. Rachel nodded, and I sent it.
We waited. Rachel returned a call about the preservation request. I walked to the window with a cup of coffee that had gone cold and watched people cross the street under shared umbrellas. At one corner, a man stopped to let his companion adjust a child’s slipping backpack. They stayed there until she had fixed both straps.
My phone buzzed.
Is this about the charity invoices?
I showed Rachel.
“Answer truthfully,” she said. “Don’t fill in what she hasn’t said.”
Yes. Would you be comfortable speaking with Rachel Lin? You can decide what to discuss with her.
The typing indicator appeared, vanished, and returned.
Please give her my number. Not my work email.
Rachel called from her office phone. She introduced herself and asked Tessa whether it was a good time. Tessa said she was in her car and had a few minutes. Rachel put the call on speaker after asking her permission and told her I was present.
“Hello, Claire,” Tessa said.
“Hi.”
I was startled by how glad I was to hear her voice. I had spent the morning looking at entries made under names. Here was a person who could tell us what she had seen, if she chose to.
Rachel explained that she represented me, not Tessa or the firm. She suggested Tessa consider getting her own advice before sharing anything she was obligated to keep confidential.
“I understand,” Tessa said. “I haven’t taken anything. I called because I want to know why you asked about those invoices.”
“I’m trying to understand the approvals,” Rachel said. “Claire recalls that you had questions during her review.”
“I did. The descriptions weren’t enough for me to match the bills to completed work. That didn’t mean the work hadn’t happened. I asked where the backup was.”
“Who did you ask?”
“My supervisor, at first.”
Rachel glanced at me, then wrote something down.
“Did you receive an answer?”
“I received copies of approval pages. I wanted the originals—or the system history behind them—so I could tell when the approvals were entered.”
My hand closed around the edge of the desk. Rachel’s voice stayed even.
“Can you tell us what the copies showed?”
“Not from memory. I need to look at what I’m allowed to discuss, and I need my own lawyer.”
“That’s reasonable,” Rachel said. “Is there anything you need to tell me now about preserving records?”
A car door shut on Tessa’s end of the call. For a moment, I thought we had lost her.
“I asked for the original approval records on Monday,” she said. “On Tuesday, they removed me from the account review.”
“Who removed you?”
“I was told it was a staffing change. I can tell you exactly who told me after I’ve spoken to a lawyer.”
Rachel thanked her and offered to put her in touch with independent counsel. Tessa said she would arrange that herself. Before ending the call, Rachel asked one last question.
May you like
“Do you still have access to the records you requested?”
“No,” Tessa said. “That’s why I called you back. I never got to see them. And now I can’t retrieve them at all.”