Chapter 10: The Notary’s Record

My attorney repeated the name.
“Janice Reed. She’s a commissioned notary. We’ve confirmed that much. Nothing else is confirmed yet.”
I gripped the edge of my kitchen counter.
“Did she say she notarized it?”
“She confirmed that her seal appears on the copy. She has agreed to speak with an investigator we retained. We’ll ask about her records and what she remembers. We won’t assume the answers tell us who created the signature.”
I thought of the page with my name beneath a signature I had never written.
“Can I be there?”
“You can listen from another room if you want. But I recommend you let the investigator lead. This is about getting a reliable account, not confronting anyone.”
I looked at Dad’s photograph on the shelf. His raised eyebrow seemed to ask whether I was about to make things harder for myself.
“I’ll listen,” I said. “I won’t interrupt.”
The interview took place two days later in a conference room at my attorney’s office. Ms. Reed sat at one end of the table with a folder in front of her. She was in her late fifties, with silver frames perched low on her nose. She looked composed, but kept rubbing her thumb against the corner of the folder.
The investigator introduced himself, explained why he was there, and asked her permission to record. She agreed. My attorney joined by video. I sat in a smaller room next door, watching through the glass and listening through a speaker.
On the table, Ms. Reed had brought her journal and a copy of the power of attorney. She had also brought the identification record she kept with the appointment paperwork.
“What do you remember about this notarization?” the investigator asked.
Ms. Reed studied the copy.
“I remember the packet. I don’t remember meeting Nora Bennett.”
My jaw tightened. I kept my promise and said nothing.
The investigator placed a page beside her journal.
“Your entry identifies Nora Bennett as the signer. It lists an identification type, but not a number. Is that how you normally document an appointment?”
“No,” she said. “I normally record enough information to identify the person who appeared. I don’t always keep a full copy of someone’s ID, but I record what I checked.”
“Do you have a record of what you checked here?”
She opened her folder and pulled out a small sheet.
“This was with the packet. The entry says a driver’s license was checked.”
“Whose license?”
“It doesn’t say.”
“Did you meet the person who signed the document?”
Ms. Reed’s thumb stopped moving.
“I can’t say that I did.”
The words landed harder than I expected. I pressed my palms against my knees beneath the table.
The investigator didn’t raise his voice.
“Is that because you don’t remember, or because someone else brought you the paperwork?”
“I remember a woman bringing the packet. She said it had to be completed that day. I remember looking at the document and asking where the signer was.”
“What did she say?”
“That Nora had already signed. She wanted me to notarize it based on the identification she said she had checked.”
Ms. Reed looked down at her journal.
“I should have handled that differently.”
“Did you tell her you needed the signer present?”
“I believe I did. I don’t remember the exact words. She said the document had already been signed, and she was trying to get it submitted before a deadline.”
“Did you see Nora Bennett sign it?”
“No.”
That was the first answer that sounded completely certain.
The investigator asked whether she had notarized the document despite not seeing me sign it. Ms. Reed said she had. She didn’t blame a misunderstanding or insist the paperwork had been proper. She said she had relied on information she had no business relying on.
My attorney’s face on the screen remained still.
The investigator turned to the identity record.
“You said you remember the woman who brought the packet. Do you remember her name?”
“Not from the visit,” Ms. Reed said. “But I wrote down the delivery information later.”
She searched the folder, found a narrow slip of paper, and slid it across the table.
The investigator read it silently, then asked permission to examine the journal and related records. Ms. Reed agreed. He made no accusation and offered no conclusions. He photographed the pages under controlled conditions, then asked Ms. Reed to explain each entry in her own words.
From the next room, I could see the journal’s line for Tuesday afternoon. My name was printed there. The time was wrong for me to have been anywhere near Ms. Reed’s office. That afternoon, I had been in Chicago, moving between a conference venue and my hotel. The event’s check-in footage, attendance records, and presentation schedule placed me there.
The file my attorney had provided didn’t prove who put pen to paper. But it gave the investigator something independent to compare against the notary’s account.
When the interview ended, my attorney called me into the room.
“I need to be careful about what we can say,” he told me. “This gives us a serious conflict between the notarization record and the available evidence about your location. It does not, by itself, identify who signed your name or prove what the notary knew at the time.”
“I understand.”
“Ms. Reed acknowledges she didn’t see you sign. That’s important. The investigator is preserving her records and documenting her account. The lender is still examining the original submission and its records. Those are separate processes.”
“And the house?”
“We’re preparing the civil filing now. It asks the court to preserve the current ownership situation while the dispute is reviewed and to prevent anyone from transferring or pledging the property based on the contested paperwork. We’re also asking for a process to document and protect your belongings.”
“Will that get me back inside?”
“It may help us seek an orderly resolution. I can’t promise a particular result or timeline.”
I nodded. It wasn’t the answer I wanted, but it was honest. For months, other people had treated confidence as a substitute for proof. I was learning to prefer a careful answer.
That afternoon, I provided counsel with the records showing where I had been on Tuesday: conference check-in, hotel records, boarding pass, and the signed attendance documents. My attorney confirmed he would send them through the proper channels, not circulate them beyond the people reviewing the dispute.
I stared at the photograph of Dad while I waited for the next update.
The house was still in my name, according to the title search. The lender had stopped processing the application on the basis of the disputed authorization. Those facts mattered. But the uncertainty sat underneath them: a false signature had traveled through people and paperwork, and someone had believed my family could use my home without asking me.
At the end of the day, my attorney called again.
“The investigator finished documenting the notary’s records,” he said. “The delivery slip gives a name. Ms. Reed says the woman who brought the packet used that name, but she can’t say whether she verified the woman’s identity. We need to treat it as a lead, not a conclusion.”
“Tell me the name.”
“Elaine Porter.”
I stopped breathing for a moment.
Elaine had been my mother’s closest friend for as long as I could remember. She’d sat beside her at family holidays, brought casseroles after Dad died, and called me “sweetheart” whenever she wanted to make a request sound harmless.
My attorney continued speaking, but I barely heard him.
May you like
The name on the record wasn’t a stranger’s.
It belonged to someone who had been close enough to my mother to know exactly how to get through the door.